Whether it's a corporate conference, a celebration, cocktails and canapes or an extra special networking event, Pearl Riverfront goes above and beyond to ensure your event exceeds all expectations, ensuring you and your guests enjoy a truly memorable event. 

To help you plan a fantastic COVID-safe conference, meeting or event, here's what to look out for when booking an event space in Melbourne during COVID-19.

Safe Event Spaces & Melbourne Meeting rooms

Our premier Melbourne event spaces are made for memorable meetings, home to six luxurious interconnecting studios and an additional four bespoke meeting rooms. To help ensure everyone is able to attend, a variety of hybrid and virtual events can be arranged by our dedicated event staging manager. 

Ideally located on the edge of the Yarra River, your conference will be expertly curated to be exceptionally extraordinary. Host up to 452 guests in opulent and stylish spaces made to impress, all while keeping everyone as safe as possible.

Plan the ultimate meeting or conference with our top tips on what to consider when looking for event spaces in Melbourne. Let our team of friendly experts effortlessly guide you through the entire process, giving you more time to focus on more critical aspects of your day. Download our Events Brochure to learn more about what we have to offer.

Know Your Numbers

To comply with current Victorian government regulations, the number of people in any given space may vary. Knowing your numbers will assist greatly when choosing the right conference or meeting room for your event. As an example, if the requirement was one guest per 2 sqm, if you were to book the Studio Single Room which measures 143.7 m², you would be able to have a maximum of 49 delegates standing or 36 seated. Our Combined Studios 1 - 6 would permit 315 guests standing or 232 guests seated.

Of course, your chosen layout will also determine the number of people the meeting or conference room can host. As the current situation can change almost overnight, it's important to note that permitted capacities may vary. However, Pearl Riverfront has flexible terms and conditions in place, ready to help you in the event that your conference cannot go ahead as planned.

Choosing The Right Space

When it comes to hosting a successful meeting, conference or event, choosing the right venue is essential. When looking to book your next stylish Melbourne event space, Pearl Riverfront has a variety of impeccable rooms perfect for all event sizes.

With six versatile interconnecting studios and four modern Atrium meeting rooms, choose just one or merge them to create a space that works for your needs.

  • Studio 1  for up to 155 guests.
  • Studio 2  for up to 165 guests.
  • Studio 3  for up to 160 guests.
  • Studio 4  for up to 160 guests.
  • Studio 5  for up to 165 guests.
  • Studio 6  for up to 160 guests.
  • Atrium 1 - Meeting Room for up to 70 guests.
  • Atrium 2 - Boardroom  for up to 20 guests.
  • Atrium 3 - Boardroom for up to 20 guests.
  • Atrium 4 - Meeting Room for up to 70 guests.
  • Studios 1-6Combined for up to 452 guests.

You also have the ability to book our 385 m² pre-function area, which is ideal if you require additional space for a larger number of delegates or guests. When you combine the pre-function area with Studios 1 - 6 combined, you'll have exclusive access to 1311.7 m² of event space for up to 700 guests.*

*Room capacities may vary in the event of guidance updates from the Victorian government.

Whether travel restrictions make it difficult for everyone to attend or personal circumstances prevent key members from making an appearance, our expert team will help ensure that your event goes ahead as planned. Combining advanced AV technology from our partners at Encore Technologies, we can connect your guests in different locations for a seamless hybrid or virtual event - as if they were there. With digital solutions such as live streaming, audience polling, video conferencing, webcasting and more available, our specialised team will tailor your hybrid event to best suit your needs, ensuring you keep meeting objectives on track. We know that with our six interconnecting studios, four bespoke boardrooms and meeting rooms to choose from, we have the ideal fit for you.

Catering & Refreshments

Pre-COVID, it was typical for self-serve buffets and refreshments to be provided during meetings, conferences and events. However, due to current government guidelines, communal buffets are currently on hold - but that doesn't mean you don't have other options available when it comes to catering and refreshments.

Options to consider include assisted buffets and single-serve sit down meals, providing a safe way to ensure all of your delegates are energised and refreshed during the day. Our event planner will help you decide on a menu that is loaded with flavour, freshness and flair. 

Tantalise your tastebuds with gourmet meals, lovingly made with locally sourced, farm-fresh and sustainable ingredients sourced from our oceans and farms. With a focus on combining exciting flavours with artistic styling, you and your guests will enjoy food that looks as amazing as it tastes.

Our Day Delegate Package for a minimum of 10 guests includes:

  • Chef's selection of morning and afternoon tea
  • Chef's table lunch
  • Complimentary bottled water at each reset
  • Dedicated event planner
  • Freshly brewed Victoria Coffee and specialty tea selections
  • Notepads and pens
  • Up to 8 hours room hire

If you're looking to add that extra touch of style and glamour to your conference, our Banquet Packages create a fully styled and personalised event, including:

  • Dedicated Event Manager 
  • Beverage package 
  • Freshly brewed Victoria Coffee and T2 tea selections
  • Choice of three canapes per person 
  • Special accommodation discount for guests
  • Choice of two of three-course set menu including an alternate drop option
  • 'Styled Your Way' room styling 

With the Banquet Package, a dedicated event planner will ensure your meeting, conference or event is styled precisely how you want. In addition, enjoy exclusive access to our handpicked team of suppliers and partners, providing the highest service and quality levels.

Look For Flexible Booking Policies

Due to fluctuations in COVID-19 cases, the guidance on meetings and events in hospitality venues may change your plans. Therefore, ensure that your venue provides a flexible booking policy that keeps you and your event covered in the event of postponement or cancellation. 

As an IHG managed venue, you can meet with confidence knowing all meetings, conferences and events booked at Pearl riverfront benefit from generous and flexible booking policies. View the latest government guidelines on VIC Health to stay up to date with the latest guidance surrounding meetings, conferences and events in Melbourne.

Book The Best Melbourne Conference Venue

Our Partners take your meetings, conferences and events to all-new heights, bringing you the best in dining, entertainment and class. Ideally situated beneath Crowne Plaza Melbourne, take advantage of 432 stylish and upscale rooms and suites perfect for winding down after a long day of business. 

Book your next event at Pearl Riverfront with 20 or more accommodation rooms at Crowne Plaza Melbourne and be rewarded for every $10,000 spent. Stay up to date with all of our Special Offers, helping you enjoy more for less in the heart of Melbourne.
Ready to take the next step on a genuinely spectacular meeting, conference or event at Melbourne's newest event venue? Get in touch today, and let us bring your vision to life.